CEMP - Preamble

Florida State University
COMPREHENSIVE EMERGENCY MANAGEMENT PLAN (CEMP)

Preamble

Updated November 7, 2014


PAGE CONTENTS:


PURPOSE

The Comprehensive Emergency Management Plan (CEMP) establishes the Emergency Management Program (EMP) of Florida State University. It provides the foundation for the development of policies, procedures, and organizational structure for preparing for, responding to, recovering from, and mitigating against any wide variety of emergencies and disasters that could adversely affect the health, safety, and/or general welfare of its students, faculty, staff, visitors, and families.

This plan establishes The Florida State University's Emergency Management Team (EMT), a collection of university officials and community partners with designated roles and responsibilties before, during, or after an emergency on campus.


AUTHORITY

The Florida State University policy, University Policy OP-E-5, establishes the authority for the development and implementation of this Plan.


SCOPE

This Plan applies to all Florida State University personnel, including its trustees, administrators, students, faculty, staff, contractual service providers, mutual aid providers, visitors and families. This Plan applies to all Florida State University related facilities and programs:

  • Main Campus (Tallahassee, FL)
  • Innovation Park and Southwest Campus (Tallahassee, FL)
  • Panama City Campus (Panama City, FL)
  • College of Medicine Regional Campuses (Pensacola, Tallahassee, Daytona Beach, Orlando, St. Lucie, Sarasota, Immokalee, FL)
  • International Resident Campuses (Panama City, London, Florence, Valencia)
  • International Programs (various)
  • Florida State University Schools (Tallahassee, Pembroke Pines)
  • Marine Laboratory (Turkey Point, FL)
  • Other University owned or leased facilities

MISSION

The Florida State University will respond to an emergency situation in a safe, effective and timely manner. University personnel and equipment will be utilized to accomplish the following priorities:

  • Priority 1: Protection of human life
  • Priority 2: Sustainment of human life through support of health, safety, and basic care services
  • Priority 3: Protection of university assets
  • Priority 4: Maintenance of essential university services
  • Priority 5: Assessment of damages
  • Priority 6: Restoration of general campus operations

OBJECTIVES

The Comprehensive Emergency Management Plan (CEMP) achieves the following objectives:

  • Identifies the hazards which have the potential to affect people, property, and the natural environment of Florida State University.
  • Creates a management structure which defines the key roles, responsibilities, and relationships of personnel needed to prepare for, respond to, recover from, and mitigate against an emergency.
  • Provides guidelines for actions required to save, protect, and sustain lives.
  • Sets priorities for the conservation and restoration of critical facilities and essential functions.
  • References the laws and authorities governing emergency response.
  • Establishes core capability targets and resource management objectives needed to ensure the timely and efficient provision and accounting of services, personnel, resources, materials and facilities needed.
  • Defines the means by which the University will communicate warnings and other critical information needed by the FSU community to prepare for, respond to, recover from and mitigate against an emergency.

ASSUMPTIONS

This Comprehensive Emergency Management Plan (CEMP) is predicated on a realistic approach to the problems likely to be encountered during a major emergency or disaster at The Florida State University. It is based upon a comprehensive hazard identification, vulnerability analysis, and risk assessment. The following assumptions are made and should be used as general guidelines in such an event:

  1. An emergency or disaster may occur at any time of day or night, weekend, or holiday, with little or no warning.
  2. The succession of events in an emergency or disaster is not predictable. Therefore, publish operational plans, such as this plan, should serve only as a guide and may require modifications in order to meet the requirements of the incident at hand.
  3. An emergency or disaster may be declared in advance of an impact if information indicates that such conditions are developing or are probable.
  4. The Florida State University relies on community emergency services on daily routine emergencies (fire, EMS, utilities).
  5. The hazard identification, vulnerability analysis, and risk assessment of The Florida State University clearly identifies the potential for emergencies or disasters to occur which will easily exceed the resources of the capabilities of the University to respond without external assistance.
  6. Disasters may be community-wide and local resource providers may be impacted as well. Therefore, it is necessary for the University to prepare for and carry out disaster response and short-term recovery in conjunction with regional or national partnerships and resources.
  7. The Florida State University is a public, state university, and considered by the State of Florida to be a state agency. As such, the University is considered to be a part of the State Emergency Response Team (SERT). It has direct access to the State Emergency Operations Center (SEOC) and its resources. However, as "all disasters are local," close coordination with local city and county jurisdictions is critical.
  8. An emergency or disaster on campus is likely to call upon some University resources to perform roles and responsibilities that are different from their normal daily operations. Special planning, training, exercise, and equipment may be necessary to fulfil these non-traditional roles.
  9. Significant loss of life and / or serious injury may result without adequate response from local emergency response agencies.
  10. Critical utilities such as water, power, communication may be interrupted.
  11. Roadways into campus may be blocked or impassible for extended periods of time due to fallen debris from an extensive tree canopy in the area or due to flooding. Essential employees may be unable to return to campus to assist with response and recovery.
  12. Buildings and structures may be severely damaged or destroyed.
  13. Communication systems are most often overwhelmed or disrupted following most major emergencies or disasters.
  14. University auxiliary units may be unable to meet contractual obligations for housing or meals due to structural damage to facilties.
  15. Some scenarios may disrupt the core educational and research missions of the University for an extended period of time.
  16. Response costs and uninsured losses may likely exceed the University's budget and means to recuperate financially without outside aid.
  17. The recovery of the surrounding community would be integral to the University's own recovery.

PLAN ORGANIZATION

This Plan is assembled into four key sections:

  • Basic Plan - The “Basic Plan” section of this document is the foundation of the emergency management program at Florida State University. It defines the purpose and scope of the plan, identifies the hazards threatening the university, conducts a vulnerability assessment of the potential impacts, establishes a management organization including the assignment of roles and responsibilities, and defines a concept of operations.
     
  • Functional Annexes - The CEMP Basic Plan creates an incident management system or organization, consistent with the National Incident Management System (NIMS). This organization includes the establishment of Sections, Branches, and Emergency Support Functions (ESF). The appendices of this plan further define the roles, responsibilities and relationships of each of those organizational units.
     
  • Hazard-Specific Appendices - Although the Basic Plan is comprehensive in scope, there are several hazards that have special circumstances and situations that are only relevant to that specific hazard. To address these peculiarities, this CEMP contains several hazard-specific annexes.
     
  • Attachments - Provides supplemental useful information including contact information, factual data, lists, acronyms, etc.

PLAN MAINTENANCE

This Plan is maintained in accordance with the following guidelines:

  • Term. This plan, once published on the FSU Emergency Management web site, is considered to be current and in effect. This document is required to be comprehensively reviewed by all program stakeholders, updated upon: scheduled review date, major revision, after a major incident or emergency, or a period not to exceed four (4) years from substantial publication, whichever comes first.
     
  • Continuous Review. In accord​ance with the concept that emergency planning is a continual process, the Comprehensive Emergency Management Plan (CEMP) is constantly evolving and being updated by the Emergency Management Director and/or his/her designee. Any updates resulting from this review shall be approved by the Assistant Vice President of Public Safety. Minor updates, as defined below, may occur at any time during the continuous review process.
     
  • Annual Review. This plan shall receive annual, comprehensive review by the Emergency Management Director and/or his/her designee. Any updates resulting from this review shall be approved by the Assistant Vice President of Public Safety. It is further recommended that all Emergency Management Team members review this plan annually and recommend revisions, as required, to the Emergency Management Director by the annual review deadline.
     
  • Minor Updates. This plan is subject to continuous change based on the results of planning, actual events, exercises, annual review, and stakeholder input. Minor updates and changes may be made by the Emergency Management Director at any time. Minor changes are reviewed and approved by the Assistant Vice President of Public Safety. Once approved and posted on the FSU Emergency Management website, the minor updates take effect immediately. FSU Emergency Management shall maintain a record of all changes.
     
  • Major Revisions. Any major content changes that significantly alter the intent of all or part of this plan, or substantially affect the roles and responsibilities of Emergency Management Team members, shall be subject to stakeholder review, endorsement of the Senior Management Advisory Committee (SMAC), and accepted by the Executive Policy Group (EPG).